NON-PROFIT & SMALL BUSINESS VENDOR RULES & REGULATION

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Application Process:

  1. Read Vendor Rules and Regulations.

  2. Complete and submit 2017 application online (farmersbranchmarket.com), submit via email (market@farmersbranchtx.gov or by mail (13000 William Dodson, Farmers Branch, TX 75234).

  3. Vendor Applications will be accepted starting Tuesday, January 18, 2017 at 9:00 am through Friday, February 10, 2017 at 5:00 pm. Vendors will be notified by Friday, February 24, 2017 the dates they have been approved for. Attendance is limited to four non-consecutive market days.

  4. Applications received after Friday, February 10, 2017 will be placed on a list in order of submission. When space becomes available, vendor will be contacted and emailed their Vendor Agreement.

  5. Vendor will need to return signed Vendor Agreement with $25 non-refundable permit fee, copy of Texas Sales Tax Permit, if selling items, a copy of 501(c)3, and Farmers Branch Health Department Seasonal Farmers Market Application (food vendors only).

  6. Staff will process form and upon the approval from the Health Department, the vendor will receive an executed copy of their Vendor Agreement and instructions for the Farmers Branch Market.

 

Applications:

  • Applications are accepted throughout the market season.

  • Application submission is not guaranteed acceptance.

  • Available booth space is limited to one Non-Profit Organization booth and one small business booth per non-consecutive market day and availability is on first-come, first-serve basis. Vendors may be notified if additional dates are available beyond the four non-consecutive approved dates.

 

Fees:

  • $25 non-refundable permit fee per season (due with Vendor Agreement)

  • Non-Profit Organizations: $10 fee per single booth per market day

  • Small Businesses: $20 fee per single booth per market day

  • Forms of payment accepted include: Check or Money Order (payable to City of Farmers Branch) or Credit Card (Discover, MasterCard, Visa)

  • Exhibitor will be charged an additional $35 for returned payments.

  • Vendors must prepay their fees upon acceptance and at least one week prior to the market date. Vendors will not be able to participate without payment.

  • Vendors have two payment options:

  • Weekly Prepay: Pay online or in person at least one week prior to the market date.

  • Season Prepay: Vendors that pay the full season of participation prior to participating will receive a 15% discount off their weekly fees.

Location & Hours of Operation:

  • Farmers Branch Market is located at The Grove @ Mustang Crossing (12700 Denton Drive, Farmers Branch, TX 75234).

  • 2017 Market will be held each Saturday from April 1, 2017 through October 28, 2017.

  • Public hours will be 9:00 am -1:00 pm.

 

Products:

  • Farmers Branch Market accepts Non-Profit Organizations and small business vendors that are based in Farmers Branch. Businesses must have a Farmers Branch address.

  • Vendors can sell approved products or hand out promotional material.

  • Vendors shall only sell items that have been approved to sell. If vendor wants to add an item to their list, they must get approval from the Market Coordinator at least 48 hours prior to the market day.

  • Vendors shall determine the pricing of their products. No price fixing.

  • Farmers Branch Market has the right to reject a vendor for any reason.

 

Space:

  • 10 foot wide frontage per space

  • Designation and allocation of vendor spaces are solely the responsibility of the Farmers Branch Market.

  • There is no guarantee that the vendor will receive the same space at every market.

  • Hay is not permitted in tents.

 

Cancellation:

  • If you do not participate in a market, a 48 hour notice prior to scheduled market date is required by email to market@farmersbranchtx.gov; otherwise you will be charged for your booth space for that day. After one cancellation, you may be removed from the vendor roster.

  • For vendors that cancel with 48 hour prior notice, they will receive a refund by check for the cancelled date.

 

Set Up & Take Down:

  • Vendors may begin arriving at 7:00 am but no later than 8:30 am to allow enough time to set up and be ready to greet their customers for the opening of the market at 9:00 am.

  • Once the market has opened, no moving vehicles shall be allowed in the Farmers Market area as a safety precaution.

  • Vendors may begin taking down at 1:00 pm and must have all items removed by 2:00 pm. Vendors are not permitted to leave before 1:00 pm, even if sold out.

  • Merchandise and supplies may not be dropped off prior to the market or left after the market.

 

Cooking Demonstrations:

  • Vendors may participate in scheduled cooking demonstrations on select Saturdays to promote their products. If you are interested in participating, please indicate under Cooking Demonstration on the application. Specific instructions and availability will be distributed to interested vendors.

 

Market Money:

  • As a promotional opportunity, the Farmers Branch Market will have Market Money that will be redeemable at Vendor Booths throughout the market season.

  • Vendors must accept Market Money. Each coupon shall have a value of one dollar ($1.00) and should only be accepted as in $1 increments (no change).

  • Vendor must redeem these coupons with the Market Coordinator. Only original coupons will be valid for redemption.

  • A check will be cut within two weeks of the Market Coordinator receiving Market Money. All 2017 Market Money must be turned in prior to December 31, 2017.

 

Weather:

  • Farmers Branch Market is held rain or shine.

  • If the Farmers Branch Emergency Management Team foresees severe weather in the forecast, the Market may be cancelled. Farmers Branch Market will not be rescheduled if cancelled.

 

Tents, Tables & Chairs:

  • Vendors are responsible for providing their own tent, table and chairs. All items must fit within the booth space.

  • Tent should be limited to one 10’ x 10’ tent per space.

  • Vendor tents are not required but are highly recommended for your comfort and aesthetics of the market.

  • Tents are required to be secured to the grass with large stakes or tie downs. Weights are also recommended but may not be used in place of stakes or tie downs.

  • If any tent is not properly staked or tied down, the tent must be immediately taken down at the request of the Market Staff. There are no exceptions to this rule.

 

Electricity:

  • Electricity is reserved for vendors selling potentially hazardous foods and is available on a limited, first come-first served basis.

  • Vendors must provide their own extension cord.

  • Proximity to electricity will be considered when determining booth location.

  • Extension cords should not go across walkway and cords must be covered in highly traveled areas.

 

Trash:

  • Trash cans on-site are for customers only. Vendors must provide their own trash container inside their booth.

  • A dumpster is located on-site for vendors to dispose of trash after the market. Vendors are responsible for cleaning up in and around their booth space.

  • Vendors are responsible for taking all trash to the dumpster.

 

Operation:

  • No unattended merchandise, tents or supplies. Vendor products and supplies must be attended by a Vendor at all times.

  • The City of Farmers Branch is not responsible for damage or theft before, during or after market hours.

  • Vendors will not be allowed to sell or display items that are deemed by Market staff to be obscene, dangerous or illegal. All booths must be in good taste.

  • All sales must be done within your booth space - no roaming vendors will be allowed.

  • Vendors may accept any form of payment. Vendor is responsible for providing change for their booth.

 

Parking:

  • Non-Profit Organizations and small business vendors are not permitted to park their vehicles on site.

  • Designated loading and unloading zones are available in close proximity to booth spaces before and after market hours. Vehicles should not be bigger than 10’ wide.

  • All vehicles need to park in designated areas.

 

Food Safety & Permitting:

  • Vendors are responsible for obtaining all applicable licenses and permits. Vendors shall comply with all applicable City of Farmers Branch, State of Texas and federal ordinances and/or regulations regarding permits, sampling and safe handling of potentially hazardous foods.

  • Permits Required: Non-Profit Organizations must provide a clear copy of a 501(c)3 form and any other applicable permits as well as keep permits on site during events.

  • Sales Tax Permit: Vendors selling items must provide the City of Farmers Branch a copy of their Sales Tax Permit. Permits will be collected with the Vendor Agreement.

  • Food Vendors: All vendors (including Cottage Food Vendors) selling an edible product must apply for a Seasonal Farmers Market Permit through the City of Farmers Branch Environmental Health Department.

  • Vendors wishing to provide samples must be approved through the City of Farmers Branch Health Department (Louise Maranzana, 972.919.2536, louise.maranzana@farmersbranchtx.gov).

 

Liability:

  • All vendors must sign a Vendor Agreement that includes a hold harmless agreement with the City of Farmers Branch.

Hours

Saturdays, 5:30 - 8:30 pm

Weekly May 4 - September 28
 

The Grove @ Mustang Crossing

12700 Denton Drive

Farmers Branch, TX 75234

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Contact

972.919.2598    market@farmersbranchtx.gov