VENDOR RULES & REGULATIONS

              

          Vendor Rules and Regulations.

 

 

1. Read vendor rules and regulations 
2. Complete and submit 2018 application online (farmersbranchmarket.com).
3. Vendor applications will be accepted beginning Wednesday, February 21, 2018 at 9:00 am through Friday, March 9, 2018 at 5:00 pm. All applications received will be reviewed and juried with the following criteria: product necessity, commitment dates, longevity working with the Farmers Branch Market and a good working relationship. Vendors will be notified by Friday, March 23, 2018 if they are approved.
4. Applications received after March 9, 2018 will be placed on a list in order of submission. When space becomes available in their product category, vendor will be contacted and emailed their Vendor Agreement.
5. Vendor will receive an approval email with Vendor Agreement (including approved dates and products) and invoice for $25 non-refundable application fee.
6. Once signed Vendor Agreement and invoice is paid in full, the Market Coordinator will communicate via email throughout the season.

Applications:
•Applications are accepted throughout the market season.
•Application submission is not guaranteed acceptance.
•There is no product exclusivity but limited space is available per product category.
•Priority may be given to vendors that can commit to the entire season.
•Please note the following files will be needed when applying:
•Digital pictures of products (.jpg or .png)
•Copy of Texas Sales and Use Tax Permit (.jpg or .png)
•Environmental Health - Farmers Market Permit Application (Edible Products Only)
Fees:
•$25 non-refundable application fee per season (due with Vendor Agreement)
•Growers, Farmers & Producers: $10 per single booth per market day / $20 per double booth per market day
•Arts & Crafts Vendors: $20 per single booth per market day / $40 per double booth per market day
•Non-profit Organizations: $10 per single booth (single booth only)
•Companies: $20 per single booth per market (single booth only)
•Forms of payment accepted include: Check or Money Order (payable to City of Farmers Branch) or Credit Card (Discover, MasterCard, Visa)
•Vendor will be charged an additional $35 for returned payments.
•Vendors have three payment options:
•Day of the Market: Vendor must make payment by the end the market.
•Online: An invoice with participating market dates will be emailed and vendor can pay online. Partial payments can be made weekly before market date.
•Season Prepay: Vendors that pay the full season of participation prior to participating will receive a 15% discount off their weekly fees.

Location & Hours of Operation:
•Farmers Branch Market is located at The Grove @ Mustang Crossing (12700 Denton Drive, Farmers Branch, TX 75234).
•2018 Market will be held each Saturday from May 5 through September 29.
•Public hours will be 5:00 pm- 8:00 pm
•Additional markets will be October 13 and November 10 along with a holiday market on December 8.

Products:
•Farmers Branch Market accepts vendors from the following categories:
•Farmers, growers and producers of fruits, vegetables, herbs, meats, seafood, dairy, cheese, eggs, nuts, seeds, grains, honey, plants and fresh cut flowers.
•Produce Vendors that work with farms and growers to bring produce to North Texas. If the produce is not grown by vendor it must be clearly labeled at market stating the partner farm name and their location.
•Specialty foods producers of breads, pastries, baked goods, pastas, candies, jams, jellies, spices, condiments & sauces, processed foods, coffee, tea, oils, granola, trail mix and frozen treats.
•Wineries
•Arts & Crafts Vendors
•Non-Profit Organizations - must be a Farmers Branch based 501(c)3. Non-profits may attend up to 4 non-consecutive dates during market season.
•Companies within Farmers Branch - retail, direct marketing, non-producers. Farmers Branch based companies (companies must have a Farmers Branch address). Companies may attend up to 4 non-consecutive dates during the market season.
•All products (with the exception of Produce Vendors) must be raised, produced, grown or crafted directly by vendor.
•Vendors shall only sell items that have been approved to sell. If vendor wants to add an item to their list, they must get approval from the Market Coordinator at least 48 hours prior to the market day.
•Vendors shall determine the pricing of their products. No price fixing.
•One vendor booth will be designated for a Farmers Branch Non-Profit Organization, one booth will be designated for a Farmers Branch small business and one booth will be designated for the Dallas County Master Gardeners.
•Farmers Branch Market has the right to reject a vendor for any reason.
Space:
•10 foot wide frontage per space
•Designation and allocation of vendor spaces are solely the responsibility of the Farmers Branch Market.
•There is no guarantee that the vendor will receive the same space at every market
Cancellation:
•If vendor do not participate in a market, a 72 hour notice prior to scheduled market date is required by email to market@farmersbranchtx.gov; otherwise vendor will be charged for vendor booth space for that day.
•After 3 cancellations, vendor may not be invited back to the market and vendor will lose any and all monies that have been paid.
•No call, no shows will not be tolerated.
Set Up & Take Down:
•Vendors may begin arriving at 3:00 pm but no later than 4:30 pm to allow enough time to set up and be ready to greet their customers for the opening of the market at 5:00 pm.
•It is imperative that vendor arrive on time to market. If vendor arrive after 4:30 pm vendor will not be allowed to drive in and set up. Vendor will have to park and hand carry vendor product over. If vendor is late for more than 3 markets vendor may not be invited to come back to future markets.
•Once the market has opened, no moving vehicles shall be allowed in the Farmers Market area as a safety precaution.
•Vendors may begin taking down at 8:00 pm and must have all items removed by 9:00 pm. Vendors are not permitted to leave before 9:00 pm even if sold out.
•Merchandise and supplies may not be dropped off prior to the market or left after the market.
Market Money:
•As a promotional opportunity, the Farmers Branch Market will have Market Money that will be redeemable at Vendor Booths throughout the market season.
•Vendors must accept Market Money. Each coupon shall have a value of one dollar ($1.00) and should only be accepted as in $1 increments (no change).
•Vendor must redeem these coupons with the Market Coordinator. Only original coupons will be valid for redemption.
•A check will be cut within two weeks of the Market Coordinator receiving Market Money. All 2018 Market Money must be turned in prior to December 31, 2018.
Weather:
•Farmers Branch Market is held rain or shine.
•Rain Plan:
•The market will be open unless there is lighting/thunder, strong winds or is deemed unsafe by the Farmers Branch Emergency Management Team.
•Music, food trucks and activities will be cancelled.
•All vendors will set up on the paved drive.
•We will not have assigned spaces, it will be on a first-come basis. When vendor arrives, they will be assigned a spot.
•Parking may not be available on site depending on how saturated the ground is.
Tents, Tables & Chairs:
•Vendors are responsible for providing their own tent, table and chairs. All items must fit within the booth space.
•Tent should be limited to one 10’ x 10’ tent per space.
•Vendor tents are not required but are highly recommended for vendor comfort and aesthetics of the market.
•Tents are required to be secured to the grass with large stakes or tie downs. Weights are also recommended but may not be used in place of stakes or tie downs.
•If any tent is not properly staked or tied down, the tent must be immediately taken down at the request of the Market Staff. There are no exceptions to this rule.
Electricity:
•Electricity is reserved for vendors selling potentially hazardous foods and is available on a limited, first come-first served basis.
•Vendors must provide their own extension cord.
•Proximity to electricity will be considered when determining booth location.
•Extension cords should not go across walkway and cords must be covered in highly traveled areas.
Trash:
•Trash cans on-site are for customers only. Vendors must provide their own trash container inside their booth.
•A dumpster is located on-site for vendors to dispose of trash after the market. Vendors are responsible for cleaning up in and around their booth space.
•Vendors are responsible for taking all trash to the dumpster.
Operation:
•No unattended merchandise, tents or supplies. Vendor products and supplies must be attended by a vendor at all times.
•The City of Farmers Branch is not responsible for damage or theft before, during or after market hours.
•Vendors will not be allowed to sell or display items that are deemed by Market staff to be obscene, dangerous or illegal. All booths must be in good taste.
•All sales must be done within vendor booth space - no roaming vendors will be allowed.
•Vendors may accept any form of payment.
•Vendor is responsible for providing change for their booth.
•All vendors must behave in a professional manner at all times. Vendors may be suspended or revoked due to disorderly or disrespectful conduct, disruptive behavior, offensive language or attire.
Parking:
•No on site parking is available with the exception of necessity of operations.
•Designated loading and unloading zones are available in close proximity to booth spaces before and after market hours. Vehicles should not be bigger than 10’ wide.
•No driving on grass.
•All other vehicles need to park in designated areas.
Food Safety & Permitting:
•Vendors are responsible for obtaining all applicable licenses and permits. Vendors shall comply with all applicable City of Farmers Branch, State of Texas and federal ordinances and/or regulations regarding permits, sampling and safe handling of potentially hazardous foods.
•Permits Required: Vendors must provide a clear copy of any applicable permits as well as keep permits on site during events.
•Sales Tax Permit: All vendors must provide the City of Farmers Branch a copy of their Sales Tax Permit. Permits will be collected with the Vendor Application.
•Food Vendors: All vendors (including Cottage Food Vendors) selling an edible product must apply for a Seasonal Farmers Market Permit through the City of Farmers Branch Environmental Health Department.
•Vendors wishing to provide samples must be approved through the City of Farmers Branch Health Department (Louise Maranzana, 972.919.2536, louise.maranzana@farmersbranchtx.gov).
Liability:
•All approved vendors must sign a Vendor Agreement that includes a hold harmless agreement with the City of Farmers Branch.

Application Process:

  1. Read Vendor Rules and Regulations.

  2. Complete and submit 2017 application online (farmersbranchmarket.com), email (market@farmersbranchtx.gov or by mail (13000 William Dodson, Farmers Branch, TX 75234).

  3. Vendor applications will be accepted beginning Tuesday, January 17, 2017 at 9:00 am through Friday, February 10, 2017 at 5:00 pm. All applications received will be reviewed and juried with the following criteria: product necessity, commitment dates, longevity working with the Farmers Branch Farmers Market and a good working relationship. Vendors will be notified by Friday, February 24, 2017 if they are approved.

  4. Applications received after February 10, 2017 will be placed on a list in order of submission. When space becomes available in their product category, vendor will be contacted and emailed their Vendor Agreement.

  5. Vendor will need to return signed Vendor Agreement with $25 non-refundable permit fee, copy of Texas Sales Tax Permit and Farmers Branch Health Department Seasonal Farmers Market Application (food vendors only).

  6. Staff will process form and upon the approval from the Health Department, the vendor will receive an executed copy of their Vendor Agreement for the Farmers Branch Market.

Applications:

  • Applications are accepted throughout the market season.

  • Application submission is not guaranteed acceptance.

  • There is no product exclusivity but limited space is available per product category.

  • Priority may be given to vendors that can commit to the entire season.

Fees:

  • $25 non-refundable permit fee per season (due with Vendor Agreement)

  • Growers, Farmers & Producers: $10 per single booth per market day / $20 per double booth per market day

  • Arts & Crafts Vendors: $20 per single booth per market day / $40 per double booth per market day

  • Forms of payment accepted include: Check or Money Order (payable to City of Farmers Branch) or Credit Card (Discover, MasterCard, Visa)

  • Vendor will be charged an additional $35 for returned payments.

  • Vendors have three payment options:

    • Day of the Market: Vendor must make payment prior to 9:00 am.

    • Weekly Prepay: Vendors that pay online by noon the Friday prior to the market will receive a 10% discount off their weekly fees.

    • Season Prepay: Vendors that pay the full season of participation prior to participating will receive a 15% discount off their weekly fees.

      • Vendors that commit to 25 markets and prepay the season will have the opportunity to select their permanent space.
         

Location & Hours of Operation:

  • Farmers Branch Market is located at The Grove @ Mustang Crossing (12700 Denton Drive, Farmers Branch, TX 75234).

  • 2017 Market will be held each Saturday from April 1, 2017 through October 28, 2017.

  • Public hours will be 9:00 am -1:00 pm.

  • Two special holiday markets will be held November 18, 2017 and December 16, 2017.

Products:

  • Farmers Branch Market accepts vendors from the following categories:

    • Farmers, growers and producers of fruits, vegetables, herbs, meats, seafood, dairy, cheese, eggs, nuts, seeds, grains, honey, plants and fresh cut flowers.

    • Produce Vendors that work with farms and growers to bring produce to North Texas.

    • Specialty foods producers of breads, pastries, baked goods, pastas, candies, jams, jellies, spices, condiments & sauces, processed foods, coffee, tea, oils, granola, trail mix and frozen treats.

    • Wineries

    • Arts & Crafts Vendors

  • All products (with the exception of Produce Vendors) must be raised, produced, grown or crafted directly by vendor.

  • Vendors shall only sell items that have been approved to sell. If vendor wants to add an item to their list, they must get approval from the Market Coordinator at least 48 hours prior to the market day.

  • Vendors shall determine the pricing of their products. No price fixing.

  • One vendor booth will be designated for a Farmers Branch Non-Profit Organization, one booth will be designated for a Farmers Branch small business and one booth will be designated for the Dallas County Master Gardeners.

  • Farmers Branch Market has the right to reject a vendor for any reason.

 

Space:

  • 10 foot wide frontage per space

  • Up to two vendors may share a booth space, although the vendors must apply separately and pay the application fee separately.

  • Designation and allocation of vendor spaces are solely the responsibility of the Farmers Branch Market.

  • There is no guarantee that the vendor will receive the same space at every market (unless Vendor is part of the season prepayment commitment).

  • Hay is not permitted in tents. 

 

Cancellation:

  • If you do not participate in a market, a 48 hour notice prior to scheduled market date is required by email to market@farmersbranchtx.gov; otherwise you will be charged for your booth space for that day. After three cancellations, you may be removed from the vendor roster.

  • For vendors that prepaid for the entire season, they will receive a refund by check for cancelled dates.

 

Set Up & Take Down:

  • Vendors may begin arriving at 7:00 am but no later than 8:30 am to allow enough time to set up and be ready to greet their customers for the opening of the market at 9:00 am.

  • Once the market has opened, no moving vehicles shall be allowed in the Farmers Market area as a safety precaution.

  • Vendors may begin taking down at 1:00 pm and must have all items removed by 2:00 pm. Vendors are not permitted to leave before 1:00 pm even if sold out.

  • Merchandise and supplies may not be dropped off prior to the market or left after the market. 

 

Cooking Demonstrations:

  • Vendors may participate in scheduled cooking demonstrations on select Saturdays to promote their products. If you are interested in participating, please indicate under Cooking Demonstration on the application. Specific instructions and availability will be distributed to interested vendors.

 

Market Money:

  • As a promotional opportunity, the Farmers Branch Market will have Market Money that will be redeemable at Vendor Booths throughout the market season.

  • Vendors must accept Market Money. Each coupon shall have a value of one dollar ($1.00) and should only be accepted as in $1 increments (no change).

  • Vendor must redeem these coupons with the Market Coordinator. Only original coupons will be valid for redemption.

  • A check will be cut within two weeks of the Market Coordinator receiving Market Money. All 2017 Market Money must be turned in prior to December 31, 2017.

 

Weather:

  • Farmers Branch Market is held rain or shine.

  • If the Farmers Branch Emergency Management Team foresees severe weather in the forecast, the Market may be cancelled. Farmers Branch Market will not be rescheduled if cancelled.

 

Tents, Tables & Chairs:

  • Vendors are responsible for providing their own tent, table and chairs. All items must fit within the booth space.

  • Tent should be limited to one 10’ x 10’ tent per space.

  • Vendor tents are not required but are highly recommended for your comfort and aesthetics of the market.

  • Tents are required to be secured to the grass with large stakes or tie downs. Weights are also recommended but may not be used in place of stakes or tie downs.

  • If any tent is not properly staked or tied down, the tent must be immediately taken down at the request of the Market Staff. There are no exceptions to this rule.

 

Electricity:

  • Electricity is reserved for vendors selling potentially hazardous foods and is available on a limited, first come-first served basis.

  • Vendors must provide their own extension cord.

  • Proximity to electricity will be considered when determining booth location.

  • Extension cords should not go across walkway and cords must be covered in highly traveled areas.

 

Trash:

  • Trash cans on-site are for customers only. Vendors must provide their own trash container inside their booth.

  • A dumpster is located on-site for vendors to dispose of trash after the market. Vendors are responsible for cleaning up in and around their booth space.

  • Vendors are responsible for taking all trash to the dumpster.

 

Operation:

  • No unattended merchandise, tents or supplies. Vendor products and supplies must be attended by a Vendor at all times.

  • The City of Farmers Branch is not responsible for damage or theft before, during or after market hours.

  • Vendors will not be allowed to sell or display items that are deemed by Market staff to be obscene, dangerous or illegal. All booths must be in good taste.

  • All sales must be done within your booth space - no roaming vendors will be allowed.

  • Vendors may accept any form of payment. Vendor is responsible for providing change for their booth.

 

Parking:

  • No on site parking is available with the exception of necessity of operations.

  • Designated loading and unloading zones are available in close proximity to booth spaces before and after market hours. Vehicles should not be bigger than 10’ wide.

  • All other vehicles need to park in designated areas.

 

Food Safety & Permitting:

  • Vendors are responsible for obtaining all applicable licenses and permits. Vendors shall comply with all applicable City of Farmers Branch, State of Texas and federal ordinances and/or regulations regarding permits, sampling and safe handling of potentially hazardous foods.

  • Permits Required: Vendors must provide a clear copy of any applicable permits as well as keep permits on site during events.

  • Sales Tax Permit: All vendors must provide the City of Farmers Branch a copy of their Sales Tax Permit. Permits will be collected with the Vendor Agreement.

  • Food Vendors: All vendors (including Cottage Food Vendors) selling an edible product must apply for a Seasonal Farmers Market Permit through the City of Farmers Branch Environmental Health Department.

  • Vendors wishing to provide samples must be approved through the City of Farmers Branch Health Department (Louise Maranzana, 972.919.2536, louise.maranzana@farmersbranchtx.gov).

 

Liability:

  • All vendors must sign a Vendor Agreement that includes a hold harmless agreement with the City of Farmers Branch.

Hours

Saturdays, 5:30 - 8:30 pm

Weekly May 4 - September 28
 

The Grove @ Mustang Crossing

12700 Denton Drive

Farmers Branch, TX 75234

Address
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Contact

972.919.2598    market@farmersbranchtx.gov